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"Book keeping still stressing you out?
…Get an AI assistant that takes away the pain."

From stressed with paperwork to relaxed with your own AI assistant

Your own assistant (we call her 'Grace' - you can name your own) that files receipts, invoices, bills, statements, journal entries into Xero. No middle platform no learning new work flows, all from one single inbox.

Xero never built an email interface. Grace adds one. No extra platform, no new workflows. Just email to a single inbox.

The problem with current data entry tools

Bookkeeping is still too manual

  • Uploading receipts
  • Filing bills
  • Categorising expenses
  • Creating invoices
  • Reconciling transactions

Even with modern accounting software, most of the work is still data entry.

And it usually happens late at night or at month end.

The Solution

Meet Grace

Grace is an AI assistant that lives inside your email.

Instead of logging into multiple apps or dashboards, you simply send documents to Grace and tell her what you want done.

Grace reads the file, understands it, and files everything correctly in Xero.

Just like a human bookkeeper would.

Email your receipt (wherever you are) to your assistant and it puts it straight into your accounting software for you. It emails back telling you exactly what it did.

Accepts one off instructions:

"…file these bills to New Co Ltd and assign them as repairs & maintenance costs."

"…recharge this bill: Leaseholder 1: 30%, Leaseholder 2: 30%, Freeholder: 40%. This is a service charge expense."

"…Has this bill already been paid?"

Answer 11 questions (2 minutes) — see how Grace fixes your workflow.

How it works

1️⃣ Send documents to Grace

Email your bills, receipts, rental statements, bank statements, completion statements.

PDF, Excel or photo.

You can also give instructions:

  • "File this bill – Fleet Road repair"
  • "Create a journal entry"
  • "Draft an invoice"

Even on the go from your phone.

Person scanning a receipt with their phone

2️⃣ Grace does the work

Grace reads the email, understands the file, and files it correctly in Xero — following your instructions automatically.

Grace processing documents and data

3️⃣ Confirmation email

Grace emails you to confirm what it did.

Reply "delete" to undo everything, or send corrections to update the entry.

Confirmation email

4️⃣ Ready in Xero

Grace categorises and prepares everything in Drafts.

You review it, confirm it, and reconcile.

Xero

5️⃣ Grace learns your rules

Tell Grace how to categorise things once.

"Grace, when you see EG1234, assign it to Elgin Avenue."

Grace confirms the rule and applies it automatically in the future.

Grace learns your rules

"Grace file these bills to New Co Ltd"

"Grace, create a journal entry using the attached spreadsheet and post the balance to the Agent Clearing account."

Why people use Grace

  • Stop doing manual bookkeeping
    Grace automatically files bills, receipts, rental statements and documents into Xero — removing almost all manual data entry.
  • Your accounts stay up to date automatically
    Just forward documents as they arrive in your inbox. Grace keeps everything organised in Xero in real time.
  • Capture expenses instantly
    Out buying supplies? Email the receipt from your phone and Grace files it immediately.
  • Reconcile faster in Xero
    With documents already categorised and matched, bank reconciliation becomes quick and painless.
  • Always know where your finances stand
    Because your books are always current, your reports are always accurate.
  • Run your business from anywhere
    Create invoices, quotes or recharges simply by emailing Grace — no need to log into Xero.

Core capabilities

  • Files bills, invoices, and receipts straight into Xero
  • Writes invoices and quotes on the go
  • Can be taught rules to achieve near-100% accuracy
  • Handles property rental statements line-by-line with tracking (creates either an invoice or journal entry)
  • Creates journal entries and assigns them to clearing accounts
  • Can read and parse documents line-by-line and apply custom saved rules
  • Native conversational interface — just talk to it via email
  • Handles most file types (XLS / CSV / PDF / JPEG / PNG / etc.)
  • Ask it to recharge a bill and it will file the bill and create an invoice for the recharge
  • Supports multiple companies — one single AI inbox for unlimited Xero accounts
  • Answers simple bookkeeping questions
  • Takes custom instructions
  • No dashboard — just an AI available 24/7 at the end of an email that knows your business and knows where to put your files
  • Invite multiple users (unlimited users)
  • Add more companies (unlimited companies)
  • Creates Xero drafts only — never posts automatically
  • Applies accounts, VAT logic & tracking categories
  • Customisable - Can be taught company specific rules
  • Understands one-off instructions: "split this between Fleet Road & Elgin Avenue"

"Grace new rule: when you see DD Booking.com then assign as Commission Fees."

"staying on-top of the books used to be my least favourite part of running a business.... now its kind of fun"

— Oliver Bruh, founder

RealCapitalApartments.com

"this is like adding a pair of turbo chargers to Xero - using Xero and doing the books has never been so easy!"

— Alex, CEO Wax Poetics

https://waxpoetics.com/

Answer 11 questions (2 minutes) — see how Grace fixes your workflow.
Bookkeeping and data overload - Grace takes the stress away

No dashboards. No uploads. No friction.

Just one AI email assistant that knows your business and files everything correctly.

Data security & privacy

Your privacy and security are extremely important to us.

  • Files are processed using secure, encrypted cloud infrastructure.
  • After processing, all documents are automatically deleted within 48 hours.
  • Only minimal metadata (such as processing logs and rule data) is retained so Grace can operate correctly.
  • Your documents are never stored long-term, shared, sold, or used to train external AI models.

Perfect for:

People in Property

landlords & Agents

Accountants

& bookkeepers

Entrepreneurial people

Small Business Owners & Self-employed

😰

Newbies to

Make Tax Digital

Swipe to see all steps

Email Grace

Email Grace

Bills, statements, PDFs, images, spreadsheets

(with or without instructions)

→
Grace AI Avatar

Grace processes it

  • Understands document type
  • Identifies company, tracking, rules
  • Applies logic (or learns new)
→
📂

Files Straight into Xero Drafts

  • Assigns chart of accounts
  • Assigns tracking
  • Links to multi Xero accounts
  • Handles line items

Swipe to see all plans

Drafts only · No automatic posting · Built for single & multi-company Xero users

Try for Free

Compatible with Xero only

30-day trial with included processing credit. Usage depends on document complexity.